Moodle: Managing Collaborate and Teams recordings

Collaborate recordings

Setting up Collaborate session

1. Go to the course and turn the Edit mode

The Edit mode toggle on a Moodle course page

2. Click on Add activity or resource

Add an activity or resource button on a Moodle course page

3. Click on Collaborate

The Collaborate option in Moodle's Add an activity or resource window

4. Set up:

a. General settings: such as Session name, Description, Start (Timezone: Europe/London), Duration, and Collaborate guest role.

Screenshot of General settings for Collaborate activity

b. Instructor settings

The instructor settings tab for a Collaborate activity

c. Grade

The Grade settings tab for a Collaborate activity

d. Common module settings

The Common module settings tab in a Collaborate activity

e. Restrict access

f. Tags

The Tags settings tab in a Collaborate activity

g. Competencies

The Competencies settings tab in a Collaborate activity

5. Click on Save and display to save your choices

6. Make sure you enrol tutors to the course so they can access the joining link

Managing collaborate recordings

Recordings are limited to 8 hours.

You can have multiple recordings during one session. If you decide to continue recording a session after you have stopped, a new recording is saved and added to the list of recordings for that session.

1. Open the Session menu

The Open Session Menu tab inside a Collaborate class

2. Select Start Recording. The recording camera appears on with a red dot while recording is in progress.

The Start recording option inside a Collaborate classroom

3. Collaborate uses a notification to remind you to start the recording. The reminder is visible until you start the recording or close the reminder.

4. Session engagement Insights will be displayed at the bottom of the page

The Session Engagement Insights panel inside a Collaborate classroom

5. To finish recording, open the Session menu and select Stop Recording.

The Stop Recording option inside a Collaborate classroom

6. To leave the session go to the Session Menu and select Leave Session

The Leave session link in a Collaborate classroom

7. After the session is finished the recording will be displayed below the joining link

The Recordings section in a Moodle Collaborate activity

Teams recordings

Start recording

1. Join the teams meeting

2. Go to the meeting controls

3. Select More actions

4. Record and transcribe

5. Start recording and start transcription.

The Start recording option in a Teams meeting

Note: Everyone in the meeting gets notified that recording and transcription have started

Stop recording

1. Go to the meeting controls and select More actions More options button.

The More actions button inside a Teams meeting

2. Choose one of the following:

a.Stop recording: Stops the recording and live transcription.

b. Stop transcription: Stops just the live transcription. The recording continues until you select Stop recording.

Find recordings

The meeting recording shows up in the meeting chat or channel conversation (if you’re meeting in a channel).

The recording link inside a Teams channel

Note: For now, guests and external attendees can view the recording only if it’s explicitly shared with them.