Moodle: Scheduler

Overview

Scheduler allows you to set up bookable appointment slots in Moodle. These can be configured for individual students or linked to Moodle course groups. The scheduler tool allows you to manage and track student bookings, as well as distribute appointments across multiple course team members. Reminders can be sent to students, there are options for students to upload work in advance, plus students can cancel and re-book appointments.

Adding a Scheduler to Moodle

To add a Scheduler activity to your Moodle page:

Turn on Edit mode
Click Add activity or resource
Click Scheduler

The Scheduler option in Moodle's Add an activity or resource window

Under General, provide a Name and Description

The General tab in the Scheduler settings window

Under Options:

Set Mode for the default number of bookable appointments for students
Choose whether to enable Booking in groups
Add a Default slot duration.
Choose whether students should receive notifications.

Screenshot of the options tab in the Scheduler settings window

Under Booking form and student-supplied data:

Choose whether to Use booking form
Add Booking instructions
Use Let students enter a message to set a compulsory or optional message
Set a file upload limit, and choose whether this is required

Screenshot of the booking form options in the Scheduler activity settings

Click Save and display

Creating appointments

Open the Scheduler activity from your Moodle page to begin creating appointment slots:

Click Add slots
Choose whether to Add single slot or Add repeated slot

Screenshot of the add slots button for creating slots in Scheduler

Adding single slots

Set Date, Time, Duration
Add the Maximum number of students per slot
Assign a Teacher, this list is populated by users with teacher status in the Moodle page
Set when slot is available to book using Display slot to students from
Set an optional email reminder and add any Comments
Under Appointment 1, leave open for bookable slot, or set to specific student.
Click Add another student to create another appointment slot
Click Save changes once all updates have been made

Screenshot of Scheduler options for adding a single booking slot

Adding repeated slots

Set Date
Set repeated appointments using Repeat time stots until
Check each day which you’d like to Add appointments on
Set Time range for slots to be booked into
Set slot Duration
Choose whether to schedule Break between slots
Use Force when overlap to change the behaviour of overlapping appointments
Set Maximum number of students per slot
Assign a Teacher from the dropdown list
Set a date to Display slots to students from
Choose whether to Email a reminder
Click Save changes

Screenshot of Scheduler activity options for adding multiple slots

Managing scheduled appointments

To manage appointments in your scheduler, open the schedular activity from your Moodle page. Use the options below to move, update or remove appointments:

My appointments tab shows slots assigned to you
All appointments shows every slot within a Moodle page
Overview allows filtering of appointments by user
Statistics gives a breakdown of course information at a general level, as well as at a student or teacher role level
Export allows appointment schedules to be downloaded as a file for use outside of Moodle (including Excel, pdf, csv)